Privacy Policy of Innovis Search Limited
Innovis Search Limited is registered with the Information Commissioner’s Office (ICO).
Innovis Search Limited specializes in providing executive search and recruitment services to businesses on a global scale.
During the course of our operations, we handle personal information of individuals approached regarding job roles and individuals employed by our client companies.
Definition: The terms “you” or “your” within this document refer to individuals whose data is processed by Innovis Search Limited.
Innovis Search Limited is a registered company in England and Wales with the Company Registration Number 16148480. Our registered office is located at Future Business Centre, Guildhall, Market Square, Cambridge, Cambs, CB2 3QJ.
We take the privacy and security of your personal data very seriously and are committed to handling it responsibly and in line with applicable data protection laws.
What Data Do We Collect?
Innovis Search Limited collects personal data necessary to identify and contact you, as well as to assess your suitability for specific job opportunities. This may include:
Your CV
Details of your work history
References
Work permits
Educational qualifications and certificates
Results of personality assessments or questionnaires
In certain cases, we may also require additional information, such as your passport or bank details, to confirm your eligibility to work, arrange travel for interviews, or process expense reimbursements.
How Do We Obtain Data?
We may gather personal information about you from several sources:
Directly from you – through your CV, email correspondence, telephone conversations, or completed questionnaires.
Publicly available sources – such as professional networking platforms (e.g., LinkedIn), articles, videos, or websites.
Third parties – including references you have provided, recommendations from colleagues, or external referencing agencies.
How Do We Use Your Data?
The personal data we collect is used to evaluate your fit for specific roles. This may involve:
Benchmarking your skills and experience against the client’s requirements.
Conducting further assessments via phone, video, or in-person meetings to gain a comprehensive understanding of your qualifications and career aspirations.
Using anonymized data for research on recruitment trends, job satisfaction, and workplace dynamics.
Is Your Data Shared?
Your data will only be shared with a client if you express interest in being considered for a particular role.
We do not sell or share your personal data with marketing companies. In some cases, client organizations may involve third parties for purposes such as reference checks, travel arrangements, or medical screenings. Your explicit consent will be sought before any data is shared for these purposes.
In instances where data is used for academic research, your consent will be obtained, and any shared information will be anonymized to ensure privacy.
Where Is Your Data Stored?
We store your data in secure locations:
On password-protected computers within locked office premises.
On encrypted external hard drives used for backups, kept in secure storage.
How Long Is Your Data Retained?
Your personal data is retained for up to six years after your last interaction with Innovis Search Limited. This allows us to maintain contact with you regarding future opportunities that may be relevant to your career.
After this period, your data will be securely deleted unless further contact or consent has been provided.
Legal Basis for Processing Data
Innovis Search Limited processes personal data based on legitimate interest. This includes:
Identifying and approaching potential candidates for client assignments.
Assessing candidates for job roles and maintaining records for potential future opportunities.
Enhancing understanding of executive recruitment processes through research.
Your Rights Under GDPR
As a data subject under the General Data Protection Regulation (GDPR), you have specific rights regarding your personal data:
Right to be informed – You have the right to receive clear and transparent information on how your data is used.
Right of access – You can request a copy of the personal data we hold about you.
Right to rectification – You may ask us to correct inaccurate or incomplete data.
Right to erasure – You can request the deletion of your personal data in certain circumstances.
Right to restrict processing – You have the right to limit how your data is used in specific cases.
Right to object – You can object to the processing of your data for direct marketing or other purposes.
Right to data portability – Where applicable, you may request that your data be transferred to another organization.
Right to lodge a complaint – If you believe your data has been handled improperly, you can file a complaint with the relevant data protection authority.
Opt-Out Options
If you do not wish to be contacted about job opportunities or want to be removed from our database, please contact us via email. Upon receiving your request, we will cease processing your data for the specified purpose.
You may also withdraw your consent at any time. This will not affect the legality of any processing carried out prior to the withdrawal.
Consequences of Not Providing Data
If you choose not to provide the necessary personal information, we may be unable to consider you for specific roles or offer our recruitment services to you.
Contact Information
If you have any questions or wish to exercise your rights under GDPR, you can contact us at:
Email: tom@innovissearch.com
Address: Future Business Centre, Guildhall, Market Square, Cambridge, Cambs, CB2 3QJ
Website: www.innovissearch.com